Eastern Cape Department of Transport – Various Areas, Eastern Cape
Closing date 5 July 2024
Purpose
- The Department of Transport in the Eastern Cape is an equal opportunity, affirmative action employer.
- Females and disabled persons are encouraged to apply.
- Employment Equity targets of the Department will be adhered to.
Requirements
- A National Senior Certificate.
- No experience, however, exposure in the environment would be an added advantage.
Skills & Competencies
- Knowledge of registry duties, practices as well as the ability to capture data, and operate computer.
- Working knowledge and understanding of the legislative framework governing the Public Service.
Responsibilities
- Provide registry services.
- Attend to clients.
- Handle telephonic and other enquiries received.
- Receive and register hand delivered mail/files.
- Handle incoming and outgoing correspondence.
- Receive all mail.
- Sort, register and dispatch mail.
- Distribute notices on registry issues.
- Render an effective filing and record management service.
- Opening and close files according to record.
- Classification system.
- Filing/storage, tracing (electronically/manually) and retrieval of documents and files.
- Complete index cards for all files.
- Operate office machines in relation to registry function.
- Open and Maintain Franking Register.
- Frank post, record money, and update register daily.
- Undertake spot checks on post to ensure no private post is included.
- Lock post in post bags for messengers to deliver to Post Office.
- Open and maintain admittance register.
- Record all valuable articles as prescribed in the remittance register.
- Hand delivers and sign remittances to Finance.
- Send wrong remittances back to sender via registered post and record reference number in register.
- Keep daily record of number of letters franked.
- Process documents for archiving and/ disposal.
- Electronic scanning of files.
- Sort and package files for archives and distribution.
- Compile list of documents to be archived and submit to the supervisor.
- Keep records for archived documents.
Additional Information
- In terms of departmental EE targets, African, Coloured, Indian & White females are all encouraged to apply, including African, coloured females with disabilities.
- Applications must be submitted using only the provincial e-Recruitment system available at: https://erecruitment.ecotp.gov.za and/or www.ecprov.gov.za (under Careers).
- The system is available 24/7 and closes at 23:59 on the closing date.
- Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae.
- Z83 in the e-recruitment system is currently not downloadable and therefore not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day.
- Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date.
- Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview.
- Failure to submit all the requested documents will disqualify the application.
- Correspondence will be limited to short-listed candidates only.
- If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
- Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).
- Successful candidates will also be subjected to security clearance processes.
- Where applicable, candidates will be subjected to a skills/knowledge test.
- Successful candidates will be appointed on a probation period of twelve (12) months.
- Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed.
- It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender.
- In filling of these posts gender equity and people living with disability will be highly considered.
- The Department reserves the right to amend/review/withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications).
- EE targets of the department will be adhered to.
Ref No
- Alfred Nzo (Ref.DOT 43/05/2024)
- Joe Gqabi (Ref.DOT 44/05/2024)
- King Williams Town (Ref.DOT 45/05/2024)
- Chris Hani (Ref.DOT 46/05/2024)
- Amathole (Ref.DOT 47/05/2024)
Remuneration
- R216 417 – R254 928 per annum (Level 5) Annual salary range
Enquiries
- Ms. H. Magengelele / Mrs N. Nyamakazi 043 604 7674 / 7539 / 7572 / 7504
- e-Recruitment Enquiries: [email protected]
Centre
- Alfred Nzo X2
- Joe Gqabi X2
- King Williams Town X1
- Chris Hani X3
- Amathole X2
Application Form
Download Full Vacancy
To apply for this job please visit erecruitment.ecotp.gov.za.