The Road Accident Fund (RAF) invites suitably qualified applicants to apply for their Administrative Assistant Vacancies (X6 Posts). The closing date for applications is the 1st April 2025
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POSTS: ADMINISTRATIVE ASSISTANTS X6
- Division: Operations
- Location: Johannesburg, Gauteng, ZA
- Employment Type: Fixed Term Contract
- A.S.K Grade: 06
- Job Posting Salary: R244,732.00
- Duration: 12 Months Contract
PURPOSE OF THE JOB:
The Administrative Assistant is responsible for providing administrative day-to-day support to the Adjudication department.
KEY PERFORMANCE AREAS:
Compliance administration:
- Maintain up-to-date written documentation related to the departments business activities.
- Ensure compliance to the policies and process standards.
- Keep abreast of internal standards and business goals to ensure adherence to sound internal control.
Office Coordination:
- Aid in the maintenance of correspondence, filing, telephonic queries and provide general administration support to the office.
- Maintain strict confidentiality in all matters relating to the office.
- Assist in making follow-ups on outstanding matters.
- Ensure all requests are handled and responded to within set timelines.
- Engage and follow up with Processing Centres on outstanding matters
- Assist in ensuring the availability of stationery within the department.
- Validate and verify information and documents submitted for accurate capturing and further handling.
- Ensure the systems/registers used are kept up to date
- Check for duplicate documents, requests and queries and report on them.
- Allocate reference numbers and accurately capture related documents on different systems.
- Allocation of matters to responsible team members
- Draft and send out letters to all stakeholders as required.
Meeting Support:
- Aid in arranging meetings on behalf of the department.
- Assist with taking and distributing minutes in accordance to set governance standards.
- Create and maintain a register to track matters outstanding.
- Support in the maintanance of follow-up plan on meeting resolutions and matters outstanding.
- Ensure confirmation of meetings and management of team diaries.
- Schedule appointments with internal and external stakeholders as and when required.
Document and Records Management:
- Administer the records management and filling processes in line with the RAF filling plan
- Ensure that the filing system is always up-to-date and functional
- Aid in the retrieval of information at all times as requested in the office
- Ensure confidentiality of all documents under control and that documentation reaches the intended recipients
- Acknowledge the receipt of documentation, apply a file number allocation, record data onto the computer system and file appropriately.
QUALIFICATIONS AND EXPERIENCE:
- Matric or Grade 12 certificate.
- Relevant 1 years’ experience in Administrative or similar environment.
APPLICATIONS:
APPLY FOR THE ADMINISTRATIVE ASSISTANT VACANCIES AT THE RAF HERE
CLOSING DATE: 01 APRIL 2025
To apply for this job please visit careers.raf.co.za.