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Department of Public Works: Entry Level Jobs

Admin Officers X8 Eastern Cape Department of Public Works and Infrastructure

Website Eastern Cape Provincial Government

Eastern Cape Department of Public Works and Infrastructure – Various Areas, Eastern Cape
Closing date : 1 July 2024
Requirements
  • National Senior Certificate.
  • National Diploma NQF Level 6 in Public Management / Public Administration / Office Management / Human Resource Management / Management Assistant / Administrative Management with 1-2 years’ relevant experience.
  • A valid driver’s licence.
Skills & Competencies
  • The incumbent must possess knowledge Public Finance Management Act (PFMA), Public Service Act, Public Service Regulations and other applicable legislation in the Public Service.
  • The incumbent must possess strong knowledge of procurement capabilities within the area of responsibility.
  • Coordination skills, communication skills, planning and organizing skills, computer literate (Excel, Word, PowerPoint), problem solving, interpersonal, liaising skills, ability to work in multi-disciplinary teams, innovative skills, willingness to work under pressure in a fast-paced environment.
  • High level of confidentiality and ethical standard, integrity, team oriented, energetic and self-driven confidence, influencing skills.
Responsibilities
  • Render secretarial and receptionist support service.
  • Render administrative support services.
  • Provide support services to manager regarding meetings.
  • Provide administrative support on budget / expenditure trends of the Directorates / Sub-Directorates.
  • Provide advisory services on matters related to management function and institutional governance matters.
  • Taking and typing of minutes, ensuring the efficient flow of information, liaising with clients, schedule and manage appointments, screening of calls.
  • Collate, compile and submit monthly, quarterly, annual and management reports to various structures within and outside the department.
  • Provide assistance in the technical formatting of submissions for the Chief Director/Director/District Director.
  • Develop and maintain an efficient filling system within the Office.
  • Ensure that travel arrangements are well coordinated, prioritize issues in the diary of Chief Director/Director/District Director.
  • Procure office supply for the Office i.e. groceries, stationery, printing supplies etc.
  • Provide logistical support (i.e. well-coordinated travelling arrangements, arranging conferences, meetings, refreshments and documentations).
  • Support Chief Director/Director/District Director with the administration of his/her budget as well prepare his/her S&T claims.
  • Follow up on payment of Invoices.
  • Study the relevant Public Service and departmental prescripts / policies and other documents and ensure that the application thereof is understood properly: remain up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director/Director/District Director; remains abreast with the procedures and processes that apply in the office of the manager.
  • Assist in the maintenance of leave register for the office and manage staff leave reconciliations.
Additional Information
  • Applications must be submitted on a duly complete New Z83 form (effective 01 January 2021) obtainable from any Public Service Department or on the internet at www.dpsa.gov.za/documents.
  • Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed signed Z83 form and detailed Curriculum Vitae.
  • Z83 in the e-recruitment system is currently not downloadable and therefore not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on interview day.
  • Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents to HR on or before the interview date.
  • Applicants with foreign qualifications would be required to submit an evaluation certificate from the South African Qualification Authority (SAQA) on or before the day of the interview.
  • Failure to submit all the requested documents will disqualify the application.
  • Correspondence will be limited to short-listed candidates only.
  • If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful.
  • Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/study verification and previous employment verification).
  • Successful candidates will also be subjected to security clearance processes.
  • Where applicable, candidates will be subjected to a skills/knowledge test.
  • Successful candidates will be appointed on a probation period of twelve (12) months.
  • Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed.
  • It is the department’s objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender.
  • In filling of these posts gender equity and people living with disability will be highly considered.
  • The Department reserves the right to amend / review / withdraw advertised posts if by so doing, the best interest of the department will be well served. (Females and People with disabilities are also requested to apply and indicate such in their applications). EE targets of the department will be adhered to.
Ref No
  1. Office Chief Director: Strategy & Systems (Bhisho) Ref No: DPWI 112/05/2024
  2. Office Chief Director: EPWP (Bhisho) Ref No: DPWI 113/05/2024
  3. Office of District Director (Chris Hani) Ref No: DPWI 114/05/2024
  4. Office of Director Infrastructure Research Planning & Systems (Bhisho) Ref No: DPWI 115/05/2024
  5. Office of Director Portfolio Programme & Project Management (Bhisho) Ref No: DPWI 116/05/2024
  6. Office Director: Property Investment & Development (Bhisho) Ref No: DPWI 117/05/2024
  7. Office Director: Property Portfolio & Programme Planning (Bhisho) Ref No: DPWI 118/05/2024
  8. Office Director: Executive Support Services (Bhisho) Ref No: DPWI 119/05/2024
Remuneration
  • R308 154 per annum (Level 07)
Enquiries
  • Ms S. Zazini Tel No: (040) 602 4553 / Mr L. Magqaza Tel No: (040) 602 4236. e-recruitment
  • Technical Enquiries: [email protected] Can be directed to Ms. N. Ndawo/Ms S. Nenene Tel No: (045) 807 6600.
  • erecruitment Technical Enquiries: [email protected]
Centre
  • Bhisho X7
  • Chris Hani X1
Application Form
Download Full Vacancy

To apply for this job please visit erecruitment.ecotp.gov.za.